Information for Invited Speakers

AOCOPM 2026 Midyear Educational Conference

March 19-21, 2026 (BCIII Mar 21-22)

Speaker Honorarium and Reimbursement Policy

• $400 honorarium ($595 for two lectures or pre-recorded presentation). 
• Travel: Advance coach airfare, maximum $800 reimbursement, airport parking, transport fees to and from the airport. Speakers may opt for flight upgrades, but flight reimbursement will be limited to $800. If driving, mileage can be reimbursed at IRS rate.
• Lodging: 1 to 2 nights (depending on lecture schedule) at a rate comparable to the convention hotel. Second night must be pre-approved by AOCOPM's current program chair.
• Food: $100 per day food reimbursement for two days for both one and two lectures. One day only if conference provides meals.  Receipts for meals are not required.
• Presentations that only last 1/2 hour: provide $250 honorarium only; no airfare, room, or food reimbursement.  
• A completed and signed Reimbursement Form with receipts (except food) attached is required.  
• Health Policy Fellows are not currently eligible for an honorarium or expense reimbursement.
• While presentations by co-presenters are welcome, only the primary presenter will be paid honoraria and expenses.

Required Documents

Needed by January 30, 2025 (or sooner if possible)

• CV (needed for CME accreditation)
• Introductory Bio (this will go in the program app and will be used to introduce you)
• Learning Objectives, with supporting documentation (Required for CME accreditation)
• Photo (to print in the program)
• Disclosures (Required for accreditation. These will be made in the form linked below.)
• Release of information (Please be mindful of copyrights.  Your presentation will be recorded so that those who cannot attend the conference in person may do so at a later date at AOA Online Learning.)

Needed by March 2, 2025

• PowerPoint (Please do not use any corporate logo, trade name, or a product-group message of commercial interest.  The PowerPoint will be pre-loaded onto the podium PC before the conference begins and also used to create PDF handout links that will be made available to attendees).  PowerPoints must be submitted ahead of time.  Loading them during the conference is disruptive and takes time away from the actual presentation.  The office will work with you if they are very large files with video, but this is very difficult to accommodate at the last minute.  Presentations must be made from the College's podium pc.  We cannot accommodate using your own pc.
• 3-5 Test Questions (provided as a courtesy to AOBPM)

Detailed Instructions and Resources

•  Writing Quality Behavioral Learning Objectives
•  AOBPM Item Writing Guidelines (for test questions)
•  Honorarium and Expense Form to be submitted no later than 30 days after the meeting.  Please note that a social security number or tax ID must be submitted if you accept an honorarium.
• Reimbursement and Honoraria Policy Please note that fellows and residents are not currently eligible for honoraria and reimbursement and should seek funding through their educational institution. 
• PowerPoint Template not required but appreciated.

Speaker Disclosures Form

If you have any questions regarding your speaker packet, please contact [email protected].

Housing and Travel

Embassy Suites North Charleston:  AOCOPM Group Rate $189 until Thursday, February 26, 2026. Call 800-EMBASSY or use Hotel Registration link:  https://www.hilton.com/en/attend-my-event/chsemes-94w-332c8a8d-accc-4932-a9d3-0206bd208f25/.  Be sure to let them know your group is the AOCOPM 2026 Midyear Educational Conference. Note to our Military registrants:  The Federal per diem for the conference date and location is higher than the quoted group rate, so no separate military rate is listed. 

Travel

The hotel is one mile from the Charleston International Airport.  A complementary shuttle is available from 5:30 AM to 10:00 PM

AOCOPM Usage Policy

In consideration of the interest of the American Osteopathic College of Occupational and Preventive Medicine (AOCOPM) to sponsor quality educational programs, AOCOPM requires presentations to have

• Integrity: the information contained is accurate.
• Utility: the information is current and useful to its intended users.
• Objectivity: the information is unbiased and balanced.
• Copyright: the information does not violate any known copyright.

AOCOPM also asks that presentations be made available as enduring material for the purpose of professional development.  Currently, AOA Online Learning hosts AOCOPM educational material.